The person in this position is responsible to Blake Nelson.

Oversee the recruitment process for Heartlight.  The ultimate goal is to do what is necessary to attract and acquire those individuals that would uphold the ideals and standards of Heartlight, thus be an example of Christ to the residents, the parents, and other staff, individuals who are mature and have ability to create a safe environment while fulfilling their residential positions.

Specific Responsibilities 

1. Recruitment 

• Oversee the recruitment process for Heartlight, to determine a course of action to ensure a full staff with others “waiting in the wings” to come work. This would entail the recruitment of current staff and the meeting of future staff needs. Know the upcoming staff census, be aware of staff position changes and future dates of staff leaving employment at Heartlight.  Stay advised of the strength and weakness of staff to maintain excellent hiring assessment.
• Develop an overall plan of recruiting residential staff that would include but not be limited to posting on recruitment platforms, mailings, and phone calls to key individuals.
• Plan to visit a minimum of 10 colleges for participation in career fairs or to set up a recruitment booth. Utilize other “connected” staff (foundation and residential) on these trips, coordinating the schedule with Ben. The goal is to develop 20 “fishing holes” that we can be relationally connected.  Ideally, visiting a region of the country where you could spend 4 days during a week getting before groups, classes, organizations, or key people that could help you in your pursuit of staff.
• Spend time developing and amassing contact lists of individuals and organizations that you can contact to recruit.
• Maintain a Master List of all applicants, inquirers, and e-mail submissions to send out a monthly update (program, counseling, activities, staff interviews, etc.) about the Heartlight program aspects.
• Constantly gather and compile and add to a master list of folks who have been met through visits to college/university campuses so that individual e-mails can be sent to the schools, AND they can be added to the Master List.
• Occasionally mail out recruitment posters and brochures to our camp and school mail list. Add to these lists when possible, expanding our reach to new and productive groups.
• Oversee all employment websites, checking daily, and ensuring that the job listings subscriptions have not expired.
• Research other recruitment sites and sign Heartlight up for an addition 10 sites, thus exposing the opportunity for recruitment. This is to ensure that we’re just not “fishing” in just one hole (Indeed) for our staff, but are covering an array of other successful Christian sites dedicated to placing individuals in mission oriented opportunities.
• If needed, attend and exhibit for Heartlight at events that would produce the possibility of staff recruitment.
• Oversee the discussion to “push” recruitment to our social media sites, and other websites.
• Maintain and update the Jobs website.
• Oversee the interviewees process of coming to Heartlight, seeing the campus, meeting with various staff, and helping them arrange travel and lodging. Be sure to communicate these visits well in advance so that staff are available to put their “best foot forward” and give the interviewees a great taste of Heartlight.  It is best that people come in groups, perhaps once a month, rather than just one person coming each week.   You are to be the Host for the times that potential employees are on campus.
• It’s important that the presentation of the job description be done in a professional and excellent fashion.
• In addition, it is your responsibility to ensure that all recruits understand the salary offer once the job position is offered.
• In addition, you are responsible for helping all new staff understand the opportunity they have to raise additional funds through our Deputation program where residential staff are allowed to raise up to $10,000 to be applied to their salary.
• Have each new staff fill out a Biographical Sketch that will be turned over to Heartlight’s web design company to write bio’s on each staff. Also, coordinate times to take pictures of all the staff for the website.  You’ll coordinate this with Mark.
• Allow your creativity to flow with new ideas about who the next grouping of people would benefit from receiving our Heartlight Recruitment Brochure. Also, make sure that we always have an abundance of brochures, ordering those when necessary.   These can be sent out by the HLF Office staff who will do the mailing and even help compile the list; you’ll need to oversee.
• Oversee the development of an Email (including the PDF recruitment brochure) blasts that will go to Heartlight’s entire email list. You are encouraged to experiment with wording and structure of these emails to see what design gets the greatest result.
• Work with necessary staff to discuss, create, and come up with new ideas to find the “right” staff to serve at Heartlight.

2. Administration

• Spend a half day during the week, catching up with the staff that you have brought to Heartlight, just to keep up with their progress, check in how they’re doing, and encourage them as they pour their life into the Heartlight teens. This would include, but not be limited to coffee, lunches, trips with residential staff, etc. Heartlight will cover the expense of these times.
• Responsible for obtaining and/or forwarding all receipts for appropriate fiscal management to the Financial Secretary for coding and processing; ensure each receipt has who/what it was for clearly marked on it when turned in (e.g., receipts for residential staff recruitment, travel, food, meals, etc.).
• Be responsible for the credit card in your name, spending by approval, keeping receipts, and coding the monthly credit card billing.

3. Necessary Qualifications

• A personal relationship with the Lord that is displayed in word, deed, and action, and is evident in day-to-day interactions with residents, staff, parents, and co-workers.  You must be emotionally healthy, biblically sound, and always possess a willingness to learn more, expand understanding of Heartlight’s approach to teens and families, and engage in activities that would promote your relationship with others.
• Must possess a sound working knowledge of Heartlight’s policies regarding resident discipline, education, Level System, safety and medical issues, reporting of alleged neglect and abuse.  This is so that you can communicate effectively with potential staff and answer any questions about their role in their staff position.
• Must possess a sound working knowledge of Heartlight’s Statement of Confidentiality and strictly adheres to guidelines congruent with same as well as applicable law.
• Ability to manage people, communicates effectively, and represents those who work for you.
• Maintains a courteous, Christian attitude in dealing with others within the context of Heartlight Ministries as well as the general public; presents self in a manner consistent with moral issues supported and encouraged by Heartlight; represents the organization in a manner consistent with its mission and philosophy.
• Time management, a healthy work ethic, and conflict resolution skills. 

 4. Participation in Events at Heartlight

• Family Retreats. Participate fully in the 3 Family Retreats that are held on the Heartlight Campus.   At these retreats, make a plea before the parents soliciting their help in finding quality residential staff.
• Families in Crisis Conferences. Pop (just make an appearance) into one of the meetings to encourage participants to give you “leads” to finding and searching for residential staff.  Make yourself available for one of the meals so participants can have access to you.
• Q & A. Attend Q & A’s when possible, to maintain the connection with all staff and have a presence that is visible to all.

5. Job Hours

• When in town, weekly hours Monday through Friday 8:00 am to 5:00 pm.

• When traveling on weekends, 2 additional days off can be taken for the 2 days used on a Saturday/Sunday travel schedule.

Compensation Package   

• Salary: Beginning salary would be $50,000. The Salary Range for this position would be from $45,000 to $65,000.

• Paid time off is accumulated beginning the hire date after 7 days during the first year of employment, then of 18 days after a year’s employment.

• Paid Holidays Off (11).

• Opportunity after 1 year employment for voluntary participation in the 401(K)-retirement program (up to an 8% match).

• Fringe Benefits include Health and Dental Insurance (upon qualification) following a 60-day waiting period from the 1st date of employment. (Employee must pay the first $100 a month for the Health Insurance, Heartlight picks us the remaining monthly amount.

• Heartlight will also provide housing in the apartment above the school until the South House Staff House is complete, and there will be an apartment there for you to live.